2 Mars Magnus:
And just for your note:
1) Everyone should update their configs in order for everyone to play with the same settings of the game, you should add the require config and installs to the first page of the thread...
2) You should set someone (or become yourself) as admin, so he will hold all passwords and take relative action, if some player will be absent for long time.
Look here for a type of organization we do for our hotseats:
http://www.twcenter.net/forums/showthread.php?t=139893
I also suggest to try akvilonn's hotseat orginizer:
http://www.akvilonstudio.com/hotseat/
Good luck with the game organization! =)